Meeting Minutes - January 2001

Minutes of the Meeting of the Board of Regents of the University System of Georgia
Held At 270 Washington St., S.W., Atlanta, Georgia
January 9 and 10, 2001

CALL TO ORDER
The Board of Regents of the University System of Georgia met on Tuesday, January 9 and Wednesday, January 10, 2001 in the Board Room, room 7007, 270 Washington St., S.W., seventh floor. The Chair of the Board, Regent Glenn S. White, called the meeting to order at approximately 1:00 p.m. on Tuesday, January 9. Present on Tuesday, in addition to Chair White, were Vice Chair Hilton H. Howell, Jr. and Regents Hugh A. Carter, Jr., Connie Cater, Michael J. Coles, Joe Frank Harris, George M. D. (John) Hunt III, Donald M. Leebern, Jr., Elridge W. McMillan, Martin W. NeSmith, J. Timothy Shelnut, Joel O. Wooten, Jr., and James D. Yancey.

Chair White welcomed Regent Coles, who replaced former Regent Kenneth W. Cannestra. Regent Coles had been legally sworn-in at approximately 9:15 a.m. that morning in an abbreviated ceremony in the office of Robert S. "Bobby" Kahn, Chief of Staff. Chair White noted that in February 2001, there would be a full swearing-in of both Regent Coles and the Board's other newest member, Regent Allene H. Magill, who replaced former Regent Edgar L. Jenkins.

ATTENDANCE REPORT
The attendance report was read on Tuesday, January 9 by Secretary Gail S. Weber, who announced that Regent Juanita P. Baranco had asked for and been given permission to be absent on that day. Regent Charles H. Jones was also absent.

Chair White congratulated Vice Chair Howell on the recent birth of his twin daughters.

APPROVAL OF MINUTES
Motion properly made and duly seconded, the minutes of the Board of Regents meeting held on November 14 and 15, 2000 were unanimously approved as distributed.

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UPDATE ON ADMISSIONS STANDARDS IN THE UNIVERSITY SYSTEM

Chair White called upon Chancellor Portch to make some special introductions to the Board.

Chancellor Portch introduced Representative DuBose Porter (District 143), Chair of House Higher Education Committee. Representative Porter is from Dublin and was responsible for the transfer of the public library system to the University System of Georgia. The Chancellor next introduced Representative A. Richard Royal (District 164), Chair of the House Appropriations Subcommittee. Representative Royal is from Camilla. Finally, Chancellor Portch introduced Representative Butch J. Parrish (District 144) of Swainsboro. Representative Parrish is a good friend to East Georgia College. The Chancellor said that these Representatives are friends of the University System and encouraged the Regents to get to know them.

Chair White next called upon Senior Vice Chancellor for Academics and Fiscal Affairs Daniel S. Papp to update the Board on the admissions standards of the University System.

Dr. Papp thanked Chair White and greeted the Board. He explained that in 1996, the Board of Regents approved a set of policies that would raise admissions standards in the University System of Georgia. The purpose of the increased admissions standards is to improve student success in the University System of Georgia, particularly for traditional students. The implementation of the new standards was phased in from 1997 through 2000, with the full implementation to be in place by summer 2001. Previously, many students who were admitted as traditional freshmen into the University System were under-prepared in a number of areas. Many of them required learning support ("LS"), and many of them did not have a sufficient number of courses in the college preparatory curriculum ("CPC"). The University System's graduation rate was declining, and in many cases, institutional missions were not driving admissions policies. A specific goal of the new admissions policies is to increase the average Scholastic Aptitude Test ("SAT") score, a goal which Dr. Papp's presentation to the Strategic Planning Committee in October 2000 demonstrated is being attained. Another goal is to increase the rates of students with proper CPC preparation. A third goal is to reduce the percentage of traditional freshmen requiring LS. Other admissions goals are to better match students with institutions, to concentrate LS programs at the two-year college level, and to continue to serve a diverse student body. The final goal is to ease the transfer of students and credits between institutions, from institution to institution both within a sector and between sectors, with particular attention focused on helping students move from two-year institutions into four-year institutions.

Dr. Papp explained that beginning in summer 2001, the University System will require a minimum of 16 CPC courses for each high school graduate entering the System. Freshmen will be admitted on the basis of the freshman index, which takes into consideration both their high school grade point average ("GPA") and either their SAT or American College Testing exam ("ACT") scores. The freshman index provides a balance between grades and test scores in the admissions selection process. The University System also has minimum SAT and ACT scores in place. The minimum scores vary depending on the sector of the institution to which a student applies. The University System also has a target for each sector to reduce by 5% each year the percentage of LS students attending those institutions with the target being 0%. There were different ways the universities went about achieving this objective. In 1995, Georgia State University ("GSU") had 42% of its entering traditional freshmen in LS. GSU dropped to 6.3% and is nearing 0% at this time. Fort Valley State University ("FVSU") began with 62% of its traditional freshmen in LS and is now down to 30.4%. Valdosta State University ("VSU") started at slightly over 30% and is now down to 0%. Georgia Southern University ("GSOU") is down to 4.1%. At the same time, even as the University System was moving toward its objectives, it sought to leave in place a degree of flexibility. There were a number of ways that the policies adopted in 1996 intended to ensure that flexibility. For instance, the improved standards apply only to traditional students, not nontraditional students who have been out of high school for more than five years. Additionally, limited admissions ensure that the standards can be relaxed for small numbers of students. Also, a very small number of students at each institution can be admitted as presidential exceptions due to their unique capabilities in certain areas. There are also a number of pilot programs in cities such as Augusta, Columbus, Valdosta, Statesboro, and Americus in which students who are geographically bound can be admitted in special programs. Finally, the phase-in period for the increased admissions standards and the reduction in LS would be determined by the particular institution's starting point. There were a number of institutions that had very high percentages of students in LS when the program was implemented; therefore, the number of years provided for phasing-in the LS reductions at those institutions was based on their starting points.

"How are we doing?" asked Dr. Papp. He noted that in fall 1995, 3 of the 18 research, regional, and state universities had over 50% of their traditional entering freshmen in LS. Six had somewhere between 35% and 50% in LS; four had between 20% and 35%; two had between 5% and 20%; and only three had under 5%. Currently, only one of these universities still has over 50% in LS; only one has between 35% and 50%; only one has between 20% and 35%; five have between 5% and 20%; and ten have less than 5%. Dr. Papp remarked that this was great progress. Next, he discussed the institutions that have over the course of the last four years averaged over 7.5% per year in reductions of LS. Those institutions include GSU, FVSU, VSU, Georgia Southwestern State University ("GSSU"), Clayton College & State University ("CCSU"), and Armstrong Atlantic State University. Those who reduced LS by 5% to 7.5% include Savannah State University ("SSU"), Augusta State University ("AUSU"), Columbus State University ("CSU"), and Kennesaw State University ("KSU"). Those who are already below 5% are AASU, Georgia College & State University, GSOU, GSSU, GSU, Georgia Institute of Technology, KSU, Southern Polytechnic State University, University of Georgia, and VSU. He noted that those who are still above 5% include the University System's three historically black colleges and universities, Albany State University, FVSU, and SSU, all of which have nevertheless significantly reduced the percentages of students they have in LS. LS is also still above 5% at AUSU and CSU, where special pilot programs have been launched to give geographically constrained persons access to the University System. Other institutions, such as CCSU, North Georgia College & State University, and State University of West Georgia, are close to having made the required reductions and anticipate being close to or at 0% by fall 2001.

However, there are some uncertainties about the overall impact that the increased admissions standards will have on enrollment within the University System of Georgia, said Dr. Papp. One uncertainty is how successful the Postsecondary Readiness Enrichment Program ("PREP") will be. Several years ago, the System implemented PREP, which is designed to help high school students, particularly African-American students, improve their chances of success in college. The first group of PREP students to have gone all the way through the program will be graduating from high school this spring. How many of them will go to college is unknown at this time. How many of them will go to college in Georgia is also unknown. So, the success of PREP is yet to be determined. Another uncertainty is whether the System's admissions coordination efforts will succeed. Dr. Papp reported that the System is in the process of implementing an effort to encourage prospective students who were denied admission to a research university to apply to a state university or two-year college. The success of this effort is also unknown at this time. Yet another uncertainty is whether the six pilot programs across the System will succeed. Dr. Papp stated that the staff are in the midst of an assessment of those pilot programs at this time. He then addressed presidential exceptions, stressing that the intention is to have very limited numbers of such exceptions. He noted that there is uncertainty whether the marketing efforts to attract nontraditional students will increase the number of students in the System. The University System has roughly half the national average of nontraditional students. So, these uncertainties make it extremely difficult to answer the question of what the overall impact of the increased admissions standards will be as they are fully implemented.

Having addressed the uncertainties of the increased admissions standards, Dr. Papp turned his attention to what is certain. He noted that in fall 1995, the number of traditional freshmen in the University System was 27,570. In fall 2000, there were 29,829. So despite the increased admissions standards, the System has increased the number of traditional students. Moreover, in fall 2000, the average SAT score of traditional entering freshmen was 1029, an increase of 31 points from 1995. In fall 1995, the overall percentage of entering traditional freshmen requiring LS in the University System was 27%; the percentage is now down to 16%. Finally, the percentage of students who had finished the CPC in fall 1995 was 76%; now, it is up to 91%. So, there has been progress across the board, stated Dr. Papp.

In closing, Dr. Papp remarked that the emphasis the System has placed on increasing admissions standards is beginning to succeed. He stated that this should be reflected in future increased graduation rates of students entering under the improved standards. After all, the purpose of raising standards is to increase the likelihood of student success. Dr. Papp asserted that the System is moving in the right direction.

Chair White thanked Dr. Papp and asked whether the Regents had any questions or comments.

Regent Coles asked whether the close to 30,000 traditional freshmen were in just the 18 four-year institutions.

Dr. Papp responded that the figure was for all System institutions, except the Medical College of Georgia.

Regent Coles noted that the data regarding the increased admissions standards was for the 18 four year institutions. He asked whether the staff were able to measure the success of the remaining institutions.

Dr. Papp responded that the System is raising admissions standards at all 33 institutions with undergraduate populations.

Chancellor Portch noted that the last data presented, comparing fall 1995 data with data from fall 2000, reflected all 33 institutions.

Dr. Papp agreed.

Chancellor Portch stated that the 18 four-year institutions were required to reduce LS needs. The two-year institutions are not phasing out LS, although they too are raising admissions standards.

Regent Cater asked how the staff will determine the success of PREP.

Dr. Papp replied that there are very good data available with regard to PREP. He called upon Dr. Jacqueline R. Michael, Director of Pre-College Programs, to elaborate.

Dr. Michael responded that over the last five years, 33,400 students have participated in PREP and information about them is recorded in a database. During that time, there have been three external evaluations. Last year, 5,025 teachers, students, and parents were interviewed and surveyed. Approximately 2,500 of them were students, and they indicated that they are very aware of the increased admissions standards.

Dr. Papp reiterated that it is uncertain what percentage of those students will decide to go on to college and, within that, what percentage of those students will go to college in Georgia.

Regent NeSmith noted that a few institutions lost enrollments in the transition to the increased admissions standards. However, he believed that the increased standards will improve retention and graduation rates.

Dr. Papp agreed and noted that there were multiple factors in the temporary decrease in overall enrollment within the University System. However, in fall 2000, enrollments were back up to the second-highest total in System history for headcount enrollments.

Chancellor Portch added that Valdosta State University would be a good example. VSU had significant enrollment declines two years ago, but it has already seen an increased retention rate at a higher percentage than the reduction in new freshmen. Of course, there are many variables and only time will tell, but all the trend lines are exactly where they were expected to be.

Regent Cater remarked that the pilot programs seem to be working and could be expanded.

Dr. Papp responded that this is one possibility on the horizon. Soon, the staff will know better whether the programs are having a significant impact.

Regent Hunt asked how the two-year college retention rates are responding to this initiative.

Dr. Papp replied that this is a difficult question. The two-year colleges are maintaining about the same levels of retention, but at the same time, they too are generally seeing a reduction of students needing LS.

Regent Leebern asked whether LS is a new term for remedial studies.

Dr. Papp responded that it is.

Regent Leebern asked whether the K-12 system has received the message that the standards have been raised and it is their mission to bring the students up to those standards.

Chancellor Portch responded that he was pleased with the increase in the percentage of entering traditional freshman who have taken the CPC. The CPC units are those courses that national research demonstrates prepare students to succeed in college. So, the increased numbers of students having taken the CPC should result in more students having a better chance of succeeding in college.

Dr. Papp noted that there was a 15% increase in a four-year period in the percentage of traditional freshman who had completed the CPC.

Regent McMillan interjected that the challenge remains for secondary schools to ensure that what students learn in CPC courses is in fact CPC material. He asserted that some schools that offer CPC courses do not actually teach CPC material.

Chancellor Portch agreed that this is a critical issue. He noted that the Governor is now very much focused on the issue of out-of-field teaching, which is a closely related issue. He added that if there were a single diploma such that students were not be channeled into certain tracks and if all courses were taught by qualified teachers, there would be even more dramatic numbers of students adequately prepared for college and much more equity in those numbers. The Governor fully understands this.

Regent White asked what courses qualify as part of the CPC and how those courses are determined.

Dr. Papp responded that there are many CPC courses. Moreover, there is a committee in place to review courses that currently do not fall within the CPC. He stressed that the core 16 CPC courses have been very carefully delineated, and there is not much debate about those 16 courses. The debate is generated by the fact that to enter a state or regional university, a student is required to take those 16 courses plus 2 other academic courses. In order to get into a research university, a student must take the 16 courses plus 4 other academic courses. Most high school curricula are not limited to 20 courses. Most have somewhere between 24 and 32 academic courses available to students. So, in some respects, the debate is a miscast debate. Even students who want to go to a research university have between 4 and 12 optional units to take. Dr. Papp reiterated that there is a committee in place to review particular courses as they are brought forward.

Regent White asked who was on the committee.

Dr. Papp called upon Dr. David M. Morgan, Deputy to the Senior Vice Chancellor for Academics and Fiscal Affairs, to respond.

Dr. Morgan explained that the 2001 Admissions Committee was charged with advising the Central Office staff on the implementation of the 2001 admissions policies. The committee was scheduling meetings with various individuals who had requested that the System expand the high school coursework that could be used to satisfy the additional academic units requirements for university level admission. The committee is composed of representatives from admissions, registrars, and Department of Education ("DOE") personnel, as well as staff from the Office of Academics and Fiscal Affairs.

Chancellor Portch stressed that the committee is working in consultation with the DOE and the Department of Technical and Adult Education on this issue. He noted that not every student in the state takes every course available to him or her in high school. Many complete their minimum required courses so that they can work part-time and not take too many courses in their senior year. If every student took every course available to them, they would easily be able to do 20 CPC units, play in the band, participate in ROTC, and a number of other things, but other choices are being made. That is why the total number of units is a relevant issue.

Dr. Papp stated that the focus has been on the additional two to four CPC courses, when there are many other courses available to choose. Dr. Papp noted that there are a variety of different courses available to fulfil the CPC electives.

Vice Chair Howell asked what the CPC core itself includes.

Dr. Papp responded that it includes 16 courses.

Vice Chair Howell stated that students could take many other courses and that he did not understand their concern.

Dr. Papp explained that the requirement is 16 CPC units for admission to a two-year college. For admission to a state or regional university, a student must take the 16 CPC units, plus 2 academic courses. For admission to a research university, a student must take the 16 CPC units, plus 4 academic courses. There are some who are concerned that students will not take a course such as ROTC if it is not specifically identified as one of the additional CPC courses.

Regent Howell asked what options are available as academic courses.

Dr. Papp responded that the list is very extensive and is available on the Georgia Application and Electronic Advisement System ("GA EASY") Web site.

Regent Hunt commented that students basically want courses like ROTC to count as academic courses.

Chancellor Porch added that if a course is designated as an academic course, then it is assumed more students will take it. So, there are enrollment concerns at the high school level as well.

Dr. Papp reiterated that there are generally a number of academic elective courses available to students.

Chancellor Portch explained that additional courses such as a foreign language or math would count. That is not to say that other kinds of courses are not very important for preparing students for employment and life, but the thrust of this is to provide students with the type of courses that best prepare them for success in college. While the list of academic courses may not be perfect, there is a theoretical basis for it and a committee is involved in its continuous review. He noted that the reason Regents are getting letters about this now is because the increased standards will soon be fully implemented. So, the stakes are higher.

Chair White thanked Dr. Papp for his informative report. He remarked that it is good to see that the System is making progress in admissions and that the Board's actions are making a difference in the System.

Chancellor Portch remarked that the report was a compliment to the System institutions and to the entering freshmen who have responded to the increased standards.

Chair White next asked the Chancellor to introduce another special guest who had joined the Board meeting.

Chancellor Portch introduced Senator Jack Hill (District 4), Chair of the Senate Higher Education Committee for many years. The Chancellor remarked that Senator Hill knows how to ask the tough questions and also when to ask those questions. He has been a great advocate for the System.

Senator Hill approached the Board and remarked that there is a great communication system between the legislature and the Board, which is represented by Mr. Thomas E. Daniel, Interim Senior Vice Chancellor for External Activities and Facilities. He said that anytime he can help shore up support for the System to let him know, and the legislators will call upon the Board if they have any questions or concerns. He remarked that the legislature and Board have a great partnership, the results of which will be more apparent as the state enters into a period in which the economy is in need of boost. He said that perhaps the research and investments made over the last ten years may help Georgia have a softer landing. He thanked the Regents for the relationship they have with the legislators and asked that they let the legislature know how together they can serve all the citizens of Georgia.

Chair White then adjourned the Board into its regular Committee meetings. He noted that Regent Baranco was unable to chair the Committee on Organization and Law this month, so he asked Vice Chair Howell to attend the Committee meeting and Regent McMillan to chair the meeting.

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CALL TO ORDER
The Board of Regents of the University System of Georgia met again on Wednesday, January 10, 2001 in the Board Room, room 7007, 270 Washington St., S.W., seventh floor. The Chair of the Board, Regent Glenn S. White, called the meeting to order at 9:00 a.m. Present on Wednesday, in addition to Chair White, were Vice Chair Hilton H. Howell, Jr. and Regents Hugh A. Carter, Jr., Connie Cater,, Joe Frank Harris, George M. D. (John) Hunt III, Donald M. Leebern, Jr., Elridge W. McMillan, Martin W. NeSmith,, Joel O. Wooten, Jr., and James D. Yancey.

INVOCATION
The invocation was given on Wednesday, January 10 by Regent Donald M. Leebern, Jr..

ATTENDANCE REPORT
The attendance report was read on Wednesday, January 10 by Secretary Gail S. Weber, who announced that Regent Juanita P. Baranco had asked for and been given permission to be absent on that day. Regent Charles H. Jones was also absent. Regents Michael J. Coles and J. Timothy Shelnut arrived shortly.

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COMMITTEE ON INFORMATION AND INSTRUCTIONAL TECHNOLOGY

The Committee on Information and Instructional Technology met on Tuesday, January 9, 2001 at 10:30 a.m. in room 6041, the Training Room. Committee members in attendance were Chair Martin W. NeSmith and Regents Hugh A. Carter, Jr. and James D. Yancey. Regents Glenn S. White and Joel O. Wooten were also in attendance. Chair NeSmith reported to the full Board on Wednesday that the Committee had reviewed five items, one of which required action. With motion properly made, seconded, and unanimously adopted, the Board approved and authorized the following:

1. Presentation Item: GALILEO/One Statewide Library

Assistant Vice Chancellor for Library & Customer Information Services Jayne Williams made a presentation to the Committee on Georgia Library Learning Online ("GALILEO"). The presentation covered three phases of the initiative: GALILEO, GALILEO Interconnected Libraries ("GIL") and the Digital Library. Ms. Williams explained that GALILEO serves library communities throughout Georgia, equalizing access to information across the state. She discussed the history of the development of GALILEO as well as the various communities that collaborated in that development. She also explained GALILEO's governance structure, which is very complicated and also collaborative. Other topics covered included behind-the-scenes activities, the impact GALILEO has made on the state and the nation, and planned expansion of the program. Ms. Williams noted that GALILEO was among the first programs of its kind and has been a model program for other states. GALILEO has received national recognition and awards for excellence and continues to be increasingly beneficial to anytime, anywhere library services.

2. Operationalization of the Technology Master Plan

Approved: The Board approved the revised request of the Office of Information and Instructional Technology ("OIIT") to operationalize the Master Plan for Information and Instructional Technology (the " Technology Master Plan"). The Committee originally considered this item at its November 2000 meeting but did not approve it. Instead, the Committee instructed that the request be modified to include specific deliverables and a reevaluation of the recommended consulting partner for this project and then reintroduced for consideration at the January 2001 meeting. The revised request is as follows.

Deliverables:
Strengthen the strategic component of the Technology Master Plan that is consistent with and supportive of the System's strategic plan, "Access to Academic Excellence for the New Millennium and the report to the Board entitled Educational Technology and the Age of Learning," with following attributes:

Develop a list of what information and instructional technology services are the most strategically important to the University System.
Select which of those strategic services listed are the responsibility of the System versus those that are the responsibility of the campuses.
Select the best strategy for delivering those services that are the responsibility of the Central Office.
Provide a list of specific measurable action items to be incorporated into the next cycle of the budget building process for the System.
Establish process for continuing examination of the Technology Master Plan on an ongoing basis to include consideration of the campus master plans for information and instructional technology as they become available.
Establish ongoing integration of the Technology Master Plan with academic and administrative programming and fiscal and facilities planning.

Consulting Partner Selection - Process and Recommendation:
An existing list of pre-approved planning consultants developed for the use of state agencies by the Georgia Technology Authority was the basis of selection process. Each vendor on the list was requested to furnish references to recent engagements with higher education organizations. Following interviews with the three vendors with the most higher education experience and checks with references supplied, OIIT will recommend a vendor to assist the Central Office staff in obtaining the deliverables cited above.

Specifically, the vendor will furnish a project plan that will ensure that the list of deliverables is obtained, will assist OIIT staff in the management of the project, and will ensure knowledge transfer to the recently created Office of Strategic Planning and Policy Development within OIIT. The project will last for six months with a total cost not to exceed $100,000.

3. Information Item: Advisory Committee Status Report

A progress report was furnished to the Committee on the creation of the Information and Instructional Technology Advisory Committee (the "Advisory Committee"). Included in the report was a listing of the Advisory Committee's roles and responsibilities along with the membership to date. Chair NeSmith again asked for recommendations for potential Advisory Committee members and requested that the Advisory Committee membership be finalized by the February 2001 meeting.

4. Information Item: Athens Space Update

Mr. Randall A. Thursby, Vice Chancellor for Information and Instructional Technology and Chief Information Officer, presented this item to the Committee. He reported that the University of Georgia Foundation, Inc. had approved the exploration of building several buildings on the University of Georgia ("UGA") campus. UGA is considering housing the Board of Regents Office of Information and Instructional Technology ("OIIT")/ Advanced Learning Technologies ("ALT") operations in one facility and moving its own information technology staff into adjacent facilities for increased synergy. When a recommendation is fully developed, it will be brought before the Committee on Real Estate and Facilities. Chair NeSmith stated that he had recently visited the current OIIT facilities in Athens and noted the cramped quarters; he encouraged other Regents to also visit. Vice Chancellor for Facilities William K. Chatham noted that building facilities on the UGA campus would result in cost savings of rent monies.

5. Information Item: Report on the Activities of the Task Force on Facilities Guidelines for Instructional Technology

President Clifford M. Brock of Bainbridge College, Chair of the Task Force on Facilities Guidelines for Instructional Technology (the "Task Force"), presented this item to the Committee. He noted that the charge to the Task Force was three-fold: 1) to review issues associated with the physical provision of instructional technology ("IT") in University System facilities, 2) to recommend standards or guidelines that could serve as a baseline for instructional and instructional support spaces, and 3) to consider the differences between the campuses in terms of mission, location, size, and staffing requirements to ensure that the baseline standards provide reasonable access capabilities to all System institutions, including cost and flexibility. The benefits to the institutions are that such standards will reduce time to complete a building's programming and design, increase future adaptability, reduce maintenance requirements, and improve consistency of classroom technology. Task Force members include Don Alexander, Manager, Engineering Services, Georgia Institute of Technology; Tom Archibald, Assistant to the President for Information Technology, Valdosta State University; William K. Chatham, Vice Chancellor for Facilities, Board of Regents; V. Hal Gibson, Jr., Director of Plant Operations, Columbus State University; Gita Hendessi, Director of Facilities Planning, Board of Regents; Kris E. Turnbull, Director of Center for Technology Training, Kennesaw State University; David Sims, Director of Plant Operations, Macon State College; and Dr. James Wolfgang, Chief Information Officer, Georgia College & State University.

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AUDIT COMMITTEE

The Audit Committee met on Tuesday, January 9, 2001 at approximately 11:15 a.m. in room 7005. Committee members in attendance were Chair Joel O. Wooten, Jr., Vice Chair Connie Cater, and Regents Hilton H. Howell, Jr. and Martin W. NeSmith. Regents Michael J. Coles, George M. D. (John) Hunt, James D. Yancey, and Glenn S. White were also in attendance. Chair Wooten reported to the full Board on Wednesday that the Committee had reviewed three items, none of which required action. Those items were as follows:

1. Information Item: Internal Audit Process at Georgia Institute of Technology

Mr. Robert N. Clark, CIA, Director for Internal Auditing at Georgia Institute of Technology ("GIT") presented to the Committee GIT's newly implemented audit process, which addresses departmental and information technology audits. He reported that the role of internal audit at GIT is to help faculty and administration do the right thing, identify areas of risk, assess processes in place to mitigate those risks, and recommend solutions to better manage areas of risk. He also discussed various areas of departmental and information technology audits, as well as an action plan to address audit findings.

2. Information Item: Status of Internal Audit of Construction at Gordon College

Assistant Vice Chancellor for Internal Audit Ronald B. Stark and Vice Chancellor for Facilities William K. Chatham presented this item to the Committee. Mr. Chatham discussed Board construction processes as well as the delegated authority to the institutions. Mr. Stark then presented a preliminary report on construction at Gordon College ("GOC"), which highlighted numerous violations of the Board policies and construction processes. President Jerry M. Williamson of GOC was present at the Committee meeting. Mr. Stark noted that the final report on the internal audit of construction at GOC is not yet complete.

3. Executive Session

The Committee voted to add an item to its agenda concerning a personnel matter, which required an Executive Session. The following Committee members voted to go into Executive Session: Chair Joel O. Wooten, Jr., Vice Chair Connie Cater, and Regents Hilton H. Howell, Jr. and Martin W. NeSmith. In attendance for all or part of the meeting, in addition to the Committee members, were Regents Michael J. Coles, George M. D. (John) Hunt, James D. Yancey, and Glenn S. White, as well as Chancellor Stephen R. Portch, Interim Senior Vice Chancellor for Support Services Corlis Cummings, Assistant Vice Chancellor for Internal Audit Ronald B. Stark, Vice Chancellor for Facilities William K. Chatham, and President Jerry M. Williamson of Gordon College. When the Committee returned to its regular session, Chair Wooten reported that no action had been taken in Executive Session. In accordance with H.B. 278, Section 3 (Amending O.C.G.A. § 50-14-4), an affidavit regarding this Executive Session is on file with the Chancellor's Office.

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COMMITTEE ON FINANCE AND BUSINESS OPERATIONS

The Committee on Finance and Business Operations met on Tuesday, January 9, 2001 at approximately 2:05 p.m. in the Board Room. Committee members in attendance were Chair James D. Yancey, Vice Chair Connie Cater, and Regents Hilton H. Howell, Jr., George M. D. (John) Hunt III, Donald M. Leebern, Jr., and Joel O. Wooten, Jr. Regent Michael J. Coles also attended the meeting. Chair Yancey reported to the Board on Wednesday that the Committee had reviewed three items, two of which required action. With motion properly made, seconded, and unanimously adopted, the Board approved and authorized the following:

1. Approval of Change in Tuition Terminology

Approved: The Board approved a change in tuition terminology by eliminating the separation of out-of-state tuition into "matriculation" and "non-resident fee" components and establishing the use of "matriculation" to designate in-state tuition to become effective with the fall semester 2001. The Board also directed the staff to adjust all tuition policy provisions to be consistent with this change in terminology.

Background: Under current policy, tuition charged to non-resident students consists of two components: a matriculation fee that is charged to all students and a non-resident fee that is added to the matriculation fee. The total amount paid by non-resident students is established at four times the total amount paid by resident students under a policy adopted by the Board of Regents in April 1995.

The use of "out-of-state" tuition to designate charges to non-resident students and "in-state" tuition to designate charges to resident students reflects national patterns in the use of tuition terminology. This change in policy will therefore simplify the ability of potential resident and non-resident students to compare costs of attending University System of Georgia institutions with competing regional and national institutions. Additionally, the change will make it easier to evaluate the effect of rate changes on different student populations and to understand the impact of changes on tuition revenues.

Adoption of this new terminology will require adjustments to other tuition policy provisions, primarily those concerning waivers of "non-resident fees." This change will not affect amounts currently paid by resident and non-resident students based on tuition rates approved by the Board of Regents in April 2000. The policy requiring that out-of-state tuition reflects four times the amount of in-state tuition will be retained subject to any future action by the Board.

2. Acceptance of Gifts for the Georgia Institute of Technology

Approved: The Board accepted on behalf of the Georgia Institute of Technology gifts-in-kind from the following corporations:

Company	Value	Items	Department
Nortel Networks	$479,053	Computer Networking Equipment including Routers, Switches, Hubs and Maintenance Contracts	College of Computing Network Instruction Lab
Honeywell International	$771,390	Miscellaneous Equipment Including Coaxial Piping, Slit Dies, and Spin Plates	School of Textile and Fiber Engineering

Background: Board policy requires that any gift to a University System of Georgia institution with an initial value greater than $100,000 must be accepted by the Board of Regents. The Georgia Institute of Technology has advised that there are no material cost implications anticipated by the acceptance of these gifts.

3. First Quarter Financial Report, Fiscal Year 2001

Interim Vice Chancellor for Fiscal Affairs William R. Bowes presented to the Committee the first quarter financial report for the University System of Georgia for the period ending September 30, 2000, which is on file with the Office of Capital Resources. The report provides tables which compare actual and budgeted revenues and expenditures through September 30, 2000 for educational and general funds, auxiliary enterprise funds, and student activity funds. In addition, the report contains charts which compare first quarter data for the current and previous fiscal year.

Departmental sales and services for other organized activities is only 6.2% of the budgeted revenue on the consolidated report. The spinoff of the hospital and the loss of those related sales have caused a significant decrease in sales revenue from fiscal year 2000 to this fiscal year.

Significant changes in the areas of institutional support and research are predominantly caused by a change in reporting at the Georgia Institute of Technology ("GIT"). The Georgia Tech Research Institute ("GTRI") administration was previously reported in institutional support but has since been moved to research.

Changes in sponsored projects are also largely attributed to reporting changes at GIT. GTRI activity is broken out, but some of the other organized activities are temporarily being reported in resident instruction. GTRI is currently reviewing these accounts and hopes to have them in their appropriate fund groups by mid-January. They have approximately 6,000 accounts of this type.

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COMMITTEE ON REAL ESTATE AND FACILITIES

The Committee on Real Estate and Facilities met on Tuesday, January 9, 2001 at approximately
2:10 p.m. in the Board Room. Committee members in attendance were Chair George M. D. (John) Hunt III, Vice Chair Hilton H. Howell, Jr., and Regents Connie Cater, Donald M. Leebern, Jr., Joel O. Wooten, Jr., and James D. Yancey. Board Chair Glenn S. White and Regent Martin W. NeSmith were also in attendance. Chair Hunt reported to the Board on Wednesday that the Committee had reviewed 11 items, 8 of which required action. With motion properly made, seconded, and unanimously adopted, the Board approved and authorized the following:

1. Conveyance of Property, Non-Exclusive Easement, and Acceptance of Property, Macon State College

Approved: The Board declared the following three parcels of land on the campus of Macon State College ("MSC"), Macon, Georgia to be no longer advantageously useful to MSC or other units of the University System of Georgia but only to the extent and for the purpose of allowing the conveyance of this property to Bibb County for the construction and maintenance of roadways to benefit MSC:

Approximately .099 acres of land (4,308 sq. ft.) adjacent to the east right-of-way of Ivey Drive
Approximately 3.77 acres of land (164,343 sq. ft.) north of Eisenhower Parkway
Approximately 1.3 acres (56,508.18 sq. ft.) south of Columbus Road and west of College Station Road

The Board also authorized the conveyance of the above-referenced property to Bibb County, Georgia in exchange for construction and maintenance of a roadway.

The Board also authorized temporary construction easements for the period of construction required to construct roadways on the above-referenced property.

Additionally, the Board declared approximately 4.34 acres of land (189,050 sq. ft.) on the campus of MSC, Macon, Georgia, to be no longer advantageously useful to MSC or the University System of Georgia but only for the purpose of allowing this land to be used under the terms of a non-exclusive easement by Bibb County for the construction of a roadway.

The Board authorized the execution of a non-exclusive easement with Bibb County covering the above-referenced tract of land for construction of a roadway.

The Board also accept title to the two parcels of property totaling approximately 1.47 acres (64,030 sq. ft.) located at MSC, Macon, Georgia, for the use and benefit of MSC and the University System of Georgia.

The legal details of the above-referenced transactions are subject to the review and legal approval of the Office of the Attorney General.

Background: This redesign of the north and south entrances to the campus and realignment of several roadways will enhance vehicle circulation on campus by providing a loop road to connect the east and west sides of the campus enabling the campus to realize several aspects of the recently completed master plan.

The total cost of the project is $800,000, of which 75% is funded by the county, 25% is funded by the institution. The county will bid and perform all work associated with the roads.

2. Easement to the City of Atlanta, Atlanta Metropolitan College

Approved: The Board declared an approximately 25 ft. by 576 ft. strip of land on the campus of Atlanta Metropolitan College ("AMC") to be no longer advantageously useful to AMC or the University System of Georgia but only for the purpose of allowing this land to be used under the terms of a non-exclusive easement by the City of Atlanta for a sanitary sewer line.

The Board also declared two approximately 15 ft. by 576 ft. strips of land on either side of the above-referenced strip of land on the campus of AMC to be no longer advantageously useful to AMC or the University System of Georgia but only for the purpose of allowing this land to be used under the terms of a non-exclusive construction easement by the City of Atlanta for a sanitary sewer.

Additionally, the Board authorized the execution of a non-exclusive easement and a temporary non exclusive construction easement with the City of Atlanta covering the above-referenced tracts of land.

The terms of this non-exclusive easement and temporary non-exclusive construction easement are subject to review and legal approval by the Office of the Attorney General.

Background: The proposed easement is across the property at 1724 Metropolitan Parkway that was approved for acquisition by the Board in June 2000.

Granting this easement would not adversely affect use of the property in accordance with the Master Plan for Atlanta Metropolitan College.

Consideration for granting this easement is $9,900.

The city desires additional easements for this sewer line area, which will be brought to the Board for consideration when negotiations with the city are finalized.

3. Authorization of Project "Student Athletic Complex" and Lease Agreement, Georgia Institute of Technology

Approved: The Board modified the June 1999 authorization of project "Student Athletic Complex, Georgia Institute of Technology" as follows:

Declare approximately 9.965 acres of land instead of 10.67 acres of land adjacent to the existing Student Athletic Complex no longer advantageously useful to Georgia Institute of Technology ("GIT") or other units of the University System of Georgia, but only to the extent and for the purpose of allowing this land to be leased to the Georgia Tech Real Estate Holding Corporation, Inc. instead of Georgia Tech Foundation Facilities, Inc.
Lease approximately 9.965 acres of land instead of 10.67 acres of land(including 257,000 gross square feet ("gsf") of existing Student Athletic Complex facilities instead of 217,000 gsf ) to the Georgia Tech Real Estate Holding Corporation, Inc. instead of Georgia Tech Foundation Facilities, Inc.
Increase the total project budget from $41.4 million to $44 million.
Decrease the project size from 510,000 gsf to 450,000 gsf.

The Board also authorized the execution of a rental agreement between Georgia Tech Real Estate Holding Corporation, Landlord, and the Board of Regents, Tenant, for the Student Athletic Complex for the period beginning February 7, 2001 and ending June 30, 2001 at an annual rent not to exceed $4 million with the option to renew on a year-to-year basis for 30 consecutive years.

Additionally, the Board declared the Fuller E. Callaway III Student Athletic Complex and Bubble Pool (Building Number B122 and B122B) located on the campus of GIT, Atlanta, Georgia to be no longer advantageously useful to GIT or other units of the University System of Georgia and authorize the demolition and removal of these buildings.

Further, the Board requested that the Governor issue an Executive Order authorizing the demolition and removal of these buildings from the campus of GIT.

The terms of the above-referenced agreements are subject to review and legal approval of the Office of the Attorney General.

Background: In June 1999, the Board authorized the Student Athletic Complex project (Board of Regents Minutes 1998-1999, pages 594-595).

The requested revision to the named party is a result of new Georgia Tech Foundation Corporate arrangements. Further revision will be made from the Georgia Tech Real Estate Holding Corporation, Inc. to the Georgia Tech Foundation Funding Corporation upon legal creation.

A new design team has made an assessment of existing facilities and has established updated programmatic requirements. This has resulted in a project with better functionality and utility for GIT. The project will include renovation of existing space, demolition of outdated facilities and construction of new facilities.

During the period of construction, GIT will occupy portions of the facility under the terms of a rental agreement. Total occupancy of the project is anticipated in June 2004.

4. Authorization of Project, "Student Health Center," Georgia Institute of Technology

Approved: The Board authorized Project No. BR-30-0103, "Student Health Center," Georgia Institute of Technology ("GIT") with a total project budget of approximately $7 million from private donations for construction and auxiliary funds for equipment, contingent on obtaining fee simple title to the proposed site.

The Board also granted a site license to Georgia Tech Facilities, Incorporated for the construction of this project.

The legal details involved with the granting of the site license are subject to the review and legal approval of the Office of the Attorney General.

Background: The proposed project involves construction of approximately 30,200 gross square feet ("gsf") for a new Student Health Center building. Current Student Health Center services include outpatient care, pharmacy, clinical examinations, and health/wellness education. In addition to these current services, GIT has identified dentistry and psychiatry as two new services to be provided by the Student Health Center. The new Student Health Center will accommodate all of these services.

The building will be constructed just south of the existing Callaway Student Athletic Complex within an existing parking lot. The project is in compliance with the GIT master plan.

The existing Student Health Center, located along Ferst Drive, contains approximately 21,000 gsf. Constructed in 1960, the existing building is inefficient in its current layout and will not be able to accommodate future growth and new services. The existing Student Health Center is located on the site of the proposed Advanced Computing Technology Building. The Advanced Computing Technology Building, number 15 on the Board of Regents major capital projects list, should begin construction within two years. Both the existing Student Health Center and the former Naval ROTC Building will need to be demolished to accommodate this new building, requiring expedited construction of this project for the Student Health Center.

The site proposed for the Student Health Center contains an abandoned city street named Ponders Avenue. Acquisition of the abandoned street will be presented to the Board for consideration when negotiations with the city are finalized.

5. Authorization of Project, "505 Tenth Street, Phase II," Georgia Institute of Technology

Approved: The Board authorized Project No. BR-30-0101, "505 Tenth Street, Phase II," with a total project budget of $4,600,000. The design and construction of the project will be paid for by private funding. The estimated construction cost is $3,539,000 ($138/gsf for building addition and $14/gsf for new parking level).

The Board also declared approximately .78 acres of property at 505 Tenth Street no longer advantageously useful to Georgia Institute of Technology ("GIT") or other units of the University System of Georgia but only to the extent and for the purpose of allowing this land to be leased to the Georgia Tech Facilities, Inc. for the purpose of constructing a new building addition and parking deck adjacent to the existing building occupying this site.

Further, the Board authorized the execution of a lease agreement to Georgia Tech Facilities, Inc. for .78 acres (including 11,971 gsf of existing building on the site) on the GIT campus for the purpose of constructing a new building addition and parking deck.

The Board also authorized the execution of a rental agreement between Georgia Tech Facilities, Inc., Landlord, and the Board of Regents, Tenant, covering approximately 11, 971 square feet of office space known as 505 Tenth Street, Atlanta, Georgia for the period beginning April 2001 and ending January 2003 at a monthly rental of $1 with the option to renew on a year-to-year basis for the duration of the lease to Georgia Tech Facilities, Inc.

The above-referenced approvals are subject to the Board of Regents' obtaining fee simple title to the above .78 acres of property at 505 Tenth Street.

Further, the terms of the above-referenced lease agreements are subject to review and legal approval of the Office of the Attorney General.

Background: 505 Tenth Street was approved for acquisition by the Board in September 2000. Prior to acquisition, Phase I renovation of the existing building was completed.

This project was approved as an addition to the existing building occupying a portion of the existing building's lot and adjacent lot totaling approximately .78 acres.

The project involves construction of approximately 21,400 gsf of new building and a parking level adjacent to the existing building. The design and scale of the new addition will be similar to the existing building's configuration with three stories and one basement/garden level. The project will include the installation of an elevator and new HVAC equipment.

The primary use of this building will be to provide office space for Georgia Tech Research Center ("GTRC") and elements of the Office of the Vice Provost for Research and GIT's Grant and Contracts Accounting, Office of Sponsored Programs, the Research Administration Compliance Technology & Training ("ReACTT"), the Office of Industry Contracting, the Office of Technology Licensing, and the Office of Grant and Contracts.

When the project construction is complete, the lease to Georgia Tech Facilities, Inc. will terminate and the property, including improvements, will be vested in the Board of Regents.

GTRC will lease a portion of this renovated and expanded building from the Board of Regents.

6. Sale of Property, 1531 Augusta Avenue, Medical College of Georgia

Approved: The Board declared approximately 4.47 acres of land at 1411 Steiner Avenue, Augusta, Georgia to be no longer advantageously useful to the Medical College of Georgia ("MCG") or other units of the University System of Georgia but only to the extent for purpose of allowing the sale of this property for the benefit of the MCG and the University System of Georgia.

The Board authorized the sale of the above-referenced property to Macuch Steel Products Inc. for $70,000.

The legal details of the above-referenced transaction will be handled by the Office of the Attorney General.

Background: The property, also known as 1531 Augusta Avenue, was acquired as a gift in December 1989. It is located approximately three miles southwest of the campus. The property has most recently been used for storage area for construction materials and trailers and is adjacent to the receiving warehouse (114,235 sf) on 9.03 acres. The property is located adjacent to property owned by Macuch Steel Products, Inc., which intends to use the property for storage of steel materials.

A Georgia Environmental Protection Act assessment has been conducted, showing no significant environmental effects from this sale.

The purchaser has agreed to pay $70,000 for the property. Three appraisals were performed in November 1998 and have been adjusted by a Consumer Price Index increase of 5.3% for an adjusted value of $69,800.

Three independent appraisals of the property have been conducted as follows:

Appraiser	Appraised Value	Average
William E. Hollingsworth, MAI, Augusta	$64,815
Elzie W. Reese, II, MAI, Augusta	$67,050	$66,288
Ashby R. Krouse, III, MAI, Augusta	$67,000

The proceeds from the sale will be used to benefit plant operations by funding needed projects.

7. Demolition of Adamson Hall, State University of West Georgia

Approved: The Board declared Adamson Hall at the State University of West Georgia ("SUWG") no longer advantageously useful to SUWG or other units of the University System of Georgia and authorize the demolition and removal of this building.

The Board also requested that the Governor issue an Executive Order authorizing the demolition and removal of this building from the campus of SUWG.

Background: Adamson Hall is a 16,300-gross-square-foot frame structure with brick veneer, built in 1917.

The cost of demolition and disposal, including environmental remediation of lead-based paint and asbestos is estimated at $725,000 and will be funded from the capital projects budget.

Project I-62, "Renovation to Adamson Hall" was authorized by the Board on October 13, 1999.

Because Adamson Hall is subject to evaluation as a historic building, the Office of Facilities requested that the architect evaluate and provide cost estimates for three options defined by the Historic Preservation Division of the Department of Natural Resources. Demolition and reconstruction of the building were determined to be the most cost-effective option. The Historic Preservation Division concurs with SUWG's plan to demolish and reconstruct.

Comparative costs for the three Historic Preservation Division options range from $3,100,000 to demolish and re-construct Adamson Hall, to $4,150,000 to rehabilitate the front bay of the existing building and construct an addition, to $4,700,000 to rehabilitate the building in its entirety. All costs are based on the realization of a 16,300-square-foot building at completion.

8. Demolition of Napier Hall, Adams Hall, Wells Hall, Parkhurst Apartments and the Georgia House, Georgia College & State University

Approved: The Board declared Napier Hall, Adams Hall, Wells Hall, Parkhurst Apartments, and the Georgia House at Georgia College & State University ("GCSU") to be no longer advantageously useful to GCSU or other units of the University System of Georgia and authorized the demolition and removal of these buildings.

The approval of the demolitions is subject to the satisfactory completion of Phase I Environmental Assessments.

The Board also requested that the Governor issue an Executive Order authorizing the demolition and removal of these buildings from the campus of GCSU.

Background: Napier Hall is a 70,556-square-foot, four-story, 392-bed residence hall built in 1971. It is configured as double-loaded corridors with gang bathrooms and double-occupancy rooms.

Adams Hall is a 32,508-square-foot, two-story, 149-bed residence hall. It is of steel and masonry construction and was built in 1966. It is configured as double-loaded corridors with gang bathrooms and double-occupancy rooms.

Wells Hall is a 21,020-square-foot, two-story, 116-bed residence hall. It is of steel and masonry construction, built in 1963. It is configured as double-loaded corridors with gang bathrooms and double-occupancy rooms.

Parkhurst Apartments is a 21,016-square-foot, three-story, faculty apartment building of steel and masonry construction, built in 1949.

The Georgia House is a 2,680-square-foot former dwelling house of wood frame construction, built in 1950.

Napier Hall, Adams Hall, and Wells Hall are not eligible for listing with the Historic Preservation Division of the Department of Natural Resources. Parkhurst Apartments and the Georgia House are both eligible buildings due to their age. Neither Parkhurst nor the Georgia House is listed on any historic register as stand-alone buildings. Both would be included as contributing structures of the Milledgeville Historic District, which is listed on the National Historic Register.

Only the first floor of each building (all are multi-story) is accessible to the physically handicapped. While all of these buildings are equipped with the Americans With Disabilities Act compliant fire alarm systems and meet life safety codes effective at construction date, none would meet current code. The cost to renovate these buildings, including addressing historic preservation issues and meeting all present codes, would not be economically feasible.

The recently completed and approved university housing plan and soon-to-be-completed campus master plan indicate that these buildings should be demolished to make room for a comprehensive privatized housing project. The private developer that is selected to construct new residential facilities will fund the cost of demolition of these buildings, including environmental abatement of lead paint and asbestos-containing materials.

9. Information Item: Project Inspection

As the result of past discussions, the Office of Facilities staff were asked to review the appropriateness and legal ability of having a Board of Regents inspector who would provide construction inspection on projects constructed for the Board by Georgia State Financing and Investment Commission ("GSFIC"). The staff reviewed this matter and discussed options with both the Department of Law and GSFIC. At this meeting, Vice Chancellor for Facilities William K. Chatham discussed five ways of implementing such a program. He recommended that the best option would be for the Board to retain an independent, well-qualified inspector and assign that inspector to GSFIC,, such that the inspector would represent both organizations. The inspector would have the authority to provide on-site construction inspection on behalf of the University System of Georgia. This would be easy to implement, and GSFIC would likely accept the proposal because the Board of Regents would be assuming the administrative burden of the new employee. It would also be cost-effective. Mr. Chatham noted that this could be implemented immediately with the next group of projects bid through the GSFIC.

Modification: Although this was not an action item, the Committee indicated its desire to implement Regent project inspection as a pilot program for approximately six major capital projects. The staff will report back to the Committee on the success of the pilot program.

10. Information Item: Master Plan, East Georgia College

East Georgia College and the Office of Facilities proposed a physical master plan for future development of the institution. President Jeremiah J. Ashcroft and the consultant, Mr. Walt Miller, Vice President of the architectural firm of John Portman & Associates, presented the plan to the Committee. The consultants reviewed the college's enrollment targets, mission statement, strategic plan, academic and support programs, and other variables. They met with the administration, faculty, senate, students, and community leaders to receive input and then presented options for facilities, parking/traffic patterns, student/pedestrian circulation patterns, and campus beautification. Based on the consultants' findings, East Georgia College's master plan recommendations included the following:

Accept a gift of property which will allow for a new and improved campus entry and will provide a site for a future rural economic development center
Create appropriate future facilities for the growing academic needs, community outreach activities, and economic development needs
Renovate several existing buildings to provide modern facilities
Upgrade campus utility infrastructure
Relocate campus roads and parking to create a pedestrian campus core
Continue to preserve and enhance the campus environment and landscaping

11. Information Item: Gift of Property, East Georgia College

President Jeremiah J. Ashcroft discussed the proposed acceptance of approximately 19.795 acres in Swainsboro, Georgia from Mrs. Luck F. Gambrell. The property is comprised of two parcels separated by a public road, which will be constructed and maintained by Emanuel County. The two parcels will be developed as a new main entrance for East Georgia College as part of its master plan (Item 10 above).

Modification/Approval in Concept: Although this was not originally an approval item, the Committee approved in concept acceptance of this gift of property. President Ashcroft will bring this item back to the Committee for formal approval at the February 2001 meeting.

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COMMITTEE ON EDUCATION, RESEARCH, AND EXTENSION

The Committee on Education, Research, and Extension met on Tuesday, January 9, 2001 at approximately 2:05 p.m. in room 6041, the Training Room. Committee members in attendance were Chair Joe Frank Harris, Vice Chair Elridge W. McMillan, and Regents Hugh A. Carter, Jr., Martin W. NeSmith, and J. Timothy Shelnut. Chair Harris reported to the Board that the Committee had reviewed 13 items, 9 of which required action. Additionally, 132 regular faculty appointments were reviewed and recommended for approval. With motion properly made, seconded, and unanimously adopted, the Board approved and authorized the following:

1. University System Immunization Policy, Change in Board Policy 408

Approved: The Board approved the request of the Committee on Education, Research, and Extension to modify Board Policy 408: Immunizations, effective January 10, 2001.

Background: An Ad Hoc Committee on Distance Education Student Services developed, and the Administrative Committee on Academic Affairs endorsed, the following revision to Board of Regents Policy 408: Immunizations. The revision, which is underlined below, permits institutions to exempt from the immunization requirement students who attend University System courses only via distance education.

408 IMMUNIZATIONS

408.01 IMMUNIZATION AGAINST DISEASE DURING AN OUTBREAK/ EPIDEMIC

During an epidemic or a threatened epidemic of any disease preventable by immunization on a campus of the University System, and when an emergency has been declared by appropriate health authorities of this state, the president of that institution is authorized, in conjunction with the Chancellor and appropriate health authorities, to promulgate rules and regulations specifying those diseases against which immunizations may be required.

Any individual who cannot show proof of immunity or adequate immunization and refuses to be immunized shall be excluded from any institution or facility of the University System until such time as he/she presents valid evidence that he/she is immunized against the disease or the epidemic or threat no longer constitutes a significant public health danger. (BR Minutes, 1989-90, p. 406)

408.02 IMMUNIZATION REQUIREMENTS

STUDENTS - All new students (first-year, transfers, and others) attending regularly scheduled classes or receiving resident credit will be required to submit a Certificate of Immunization (measles, mumps, rubella) prior to attending such classes. The certificate will be kept on file at the institution and will be valid throughout the tenure of the student. Persons covered by this policy who were born prior to January 1, 1957, must show evidence of immunity for rubella (date must be after June 6, 1969). For all other students, evidence must be provided of MMR immunity (date must be after 1970) or separate immunizations for measles (after March 4, 1963), mumps (after April 22, 1971) and rubella (after June 9, 1969).

Except for students who have religious objections and students whose physicians have certified that they cannot be immunized because of medical reasons, students who have not presented evidence of immunization as set forth above will be denied admission to an institution or other facility of the University System until such time as they present the required immunization certification.

Institutions may exempt from this policy students who receive instruction solely via a medium that does not require physical attendance on a University System campus or off campus site (i.e., students who receive instruction via electronic media, correspondence).

This exemption would become void were a student to register for or attend classes on a University System campus or off-campus site.

For exceptional and unusual circumstances, an institution may defer the immunization requirements for a period not to exceed thirty (30) calendar days from the first day of classes. Upon the expiration of a thirty-day period, no person will be permitted to attend classes until the required immunization record is on file.

The certification must be on a form provided by the University System of Georgia and signed by a physician or an official of a county health department. The specific requirements will be set forth on the University System of Georgia form/certificate. Requirements will be reviewed periodically and the form/certificate will be revised appropriately with regard to prevailing health risks and available vaccines. Institutions are authorized to impose additional immunization requirements for students when, in the opinion of the president of the institution and with the concurrence of the Chancellor, there is a substantial risk of exposure to other communicable diseases preventable by vaccination. (BR Minutes, 1990-91, p. 114)

2. Establishment of the Joint Juris Doctor/Master of Arts With a Major in Philosophy, Georgia State University

Approved: The Board approved the request of President Carl V. Patton that Georgia State University ("GSU") be authorized to establish the joint juris doctor/master of arts ("J.D./M.A.") with a major in philosophy, effective January 10, 2001.

Abstract: The joint degree program, J.D./M.A. with a major in philosophy, was requested in order to be a mechanism for broadening intellectual horizons and facilitating interdisciplinary study, to satisfy the interests of those students who wish to pursue study in both the fields of law and philosophy, and to provide a focal point for exploring the connections between law and philosophy. Successful candidates will earn the J.D. awarded by the College of Law and the M.A. with a major in philosophy awarded by the College of Arts and Sciences.

Need: As the study of law has become more interdisciplinary, law schools have strategically filled their faculty portfolios with scholars knowledgeable in both law and other fields. Trends that led to the development of the joint program involved the establishment of endowed chairs and centers in ethics. In 1995, the Department of Philosophy established the Jean Beer Blumenfeld Center for Ethics to conduct research in ethics and to serve as a resource center for persons and organizations who find themselves grappling with moral issues in their professional lives. In January 2000, as a result of monetary awards based on the DuPont de Nemours case, the Board of Regents ratified the College of Law's request to establish the W. Lee Burge Chair in Law and Ethics. The joint J.D./M.A. advances the goal of the College of Arts and Sciences through the development of an interdisciplinary area where there are shared research and pedagogical interests across divisions of the institution. The program also advances the College of Law's efforts to further incorporate ethics into the professional law curriculum. Other institutions with similar programs include Columbia University, Cornell University, the University of Pennsylvania, and Georgetown University.

Objectives: As an interdisciplinary effort in the institution's strategic plan, the joint degree program offers interested students an exposure to diverse perspectives on law and its social role.

Curriculum: Applicants must independently meet the admission requirements of each college, and admission to one unit creates no presumption favoring admission to the other. J.D./M.A. with a major in philosophy students are required to take at least nine hours of qualifying courses offered by the law program and at least six hours of qualifying courses offered by the philosophy program. In terms of course cross-listings, no more than nine hours of law course credit will be applied toward the credit hours required to earn the M.A. degree and no more than six hours of philosophy credit will be applied toward the credit hours required to earn the J.D. Law students shall not take any philosophy courses while completing the first-year law curriculum. It is stipulated that the J.D. must be completed within six years of the initial semester of enrollment in the J.D. program. If a student enrolled in the joint degree program elects to not pursue both degrees but remains in one of the programs, any hours earned in the degree program from which a student withdraws will not be credited toward the degree program in which the student remains.

Projected Enrollment: The institution anticipates enrollments of 2, 4, and 4 for the first three years of the program. The program is designed for a select group of students who seek to enter the nation's most prestigious law firms and philosophy doctoral programs.

Funding: No new state allocation has been requested. The institution will redirect resources to support the program. The program does not require any new faculty, staff, facilities, or courses.

Assessment: The Office of Academics and Fiscal Affairs will work with the institution to measure the success and continued effectiveness of the proposed program. In 2005, this program will be evaluated by the institution and the Central Office to determine the success of the program's implementation and achievement of the enrollment, quality, centrality, viability, and cost effectiveness goals, as indicated in the proposal.

3. Redesignation of the Bachelor of Arts With a Major in Art as the Bachelor of Fine Arts With a Major in Art, Kennesaw State University

Approved: The Board approved the request of President Betty L. Siegel that Kennesaw State University ("KSU") be authorized to redesignate the bachelor of arts with a major in art as the bachelor of fine arts with a major in art, effective January 10, 2001.

Abstract: The bachelor of arts designation is no longer the most appropriate or accurate designation for KSU art majors. KSU requests that this degree be changed to conform to the degree titles offered by other fine and performing arts programs, namely the bachelor of fine arts ("B.F.A."). This designation reflects the degree's focus on the development of skills and concepts essential to the visual arts profession. This request is consistent with KSU's strategic plan and mission.

KSU's Department of Visual Arts has filed an intention to apply for accreditation with the National Association of Schools of Art and Design ("NASAD"), the accrediting organization for educational programs in visual arts. NASAD recognizes two principal types of undergraduate degrees: professional or liberal arts programs. Due to changes in the curriculum that heavily emphasize design concepts and negate the prospects of substituting other liberal arts courses, KSU's degree has evolved into a professional program.

KSU's existing bachelor of arts degree with a major in art was implemented 15 years ago. The program has since matured and become increasingly professional in orientation and degree requirements. The 120-semester-credit-hour program reinforces the professional preparation of artists by requiring a professional practices seminar, portfolio development, and a senior review exhibition. The program also requires that 60 semester hours of upper-division courses focus on drawing, painting, sculpture, photography, ceramics, graphic design, and printmaking.

The redesignation of the art major under the bachelor of arts ("B.A.") degree to the bachelor of fine arts ("B.F.A.") degree will strengthen the alignment of the Department of Visual Arts' current commitment to a professional, skills-based curriculum that meets the standards of a NASAD accredited B.F.A. program that is comparable to professional art programs offered by other universities in the University System and the nation. Current and future students in the redesignated program will be better served after completing their professional degree program in terms of employment prospects and candidacy for entry into graduate school programs.

4. Establishment of the Francis J. Tedesco, M.D. Distinguished Chair in Pediatric Hematology/Oncology, Medical College of Georgia

Approved: The Board approved the request of the Medical College of Georgia ("MCG") that it be authorized to establish the Francis J. Tedesco, M.D. Distinguished Chair in Pediatric Hematology/ Oncology, effective February 1, 2001.

Abstract: The Medical College of Georgia Foundation (the "Foundation") has garnered the required private donations to honor Dr. Francis Tedesco for his over 12 years of distinguished service as President of MCG. The Foundation asked MCG to request Board of Regents' approval to establish the Francis J. Tedesco, M.D. Distinguished Chair in Pediatric Hematology/Oncology within the School of Medicine. The Foundation has on deposit $1 million in an endowment for the chair.

The funding for this chair comes from a combination of sources as follows: 1) contributions provided by the estate of Gerald H. Achenbach, a long-time patient of Dr. Tedesco at MCG who was the former President of Piggly Wiggly Southern and former Chairman of MCG's President's Advisory Committee, 2) Foundation institutional support funds, which have come from donations by corporations and banks, and (3) the Foundation's unrestricted endowment fund.

The endowed chair will be used to support the salary of a distinguished faculty member for MCG's Department of Pediatrics – Section of Hematology/Oncology in the School of Medicine.

5. Establishment of the Carlos and Marguerite Mason Distinguished Chair in Transplant Surgery and Immunology, Medical College of Georgia

Approved: The Board approved the request of President Francis J. Tedesco that the Medical College of Georgia ("MCG") be authorized to establish the Carlos and Marguerite Mason Distinguished Chair in Transplant Surgery and Immunology, effective January 10, 2001.

Abstract: MCG has gathered the required private donations to establish the Carlos and Marguerite Mason Distinguished Chair in Transplant Surgery and Immunology. The Medical College of Georgia Foundation (the "Foundation") has on deposit $1,500,000 in an endowment for the distinguished chair. The funding level for the distinguished chair meets and exceeds the minimum requirement of $1 million required by the Board for research and regional universities.

The funding for this special faculty position comes from a combination of sources as follows: 1) funds from the Mason Trust totaling $750,000 and 2) a matching grant of $750,000 from the Foundation's institutional support funds, which have come from donations by corporations and banks.

The endowed position will be used to support the salary of an eminently recognized faculty member in the Department of Surgery in the School of Medicine.

6. Establishment of Revised Institutional Statutes, University of Georgia

Approved: The Board approved the request of President Michael F. Adams that the University of Georgia ("UGA") be authorized to establish its revised institutional statutes, effective January 10, 2001.

Abstract: The proposed revision of the statutes reflects a thorough review and brings the statutes into line with current Board of Regents policies and procedures. The statutes also clarify changes that have occurred regarding System policies that have been impacted by semester conversion.

The general faculty at UGA approved these changes. The changes were reviewed by the Office of Legal Affairs and were found to be consistent with the current organization and administrative processes at the institution. The revised statutes will remain on file in the Office of Academics and Fiscal Affairs at the Board of Regents.

7. Termination of Specific Academic Programs, Kennesaw State University

Approved: The Board approved the request of President Betty L. Siegel that Kennesaw State University ("KSU") be authorized to terminate specific academic programs, effective January 10, 2001.

Abstract: KSU requested approval to terminate the following specific academic programs: associate of science in nursing, bachelor of science ("B.S.") with a major in business education, B.S. with a major in teaching field - business education, B.S. with a major in teaching field - history, B.S. with a major in secondary education, B.A. with a major in psychology, and B.A. with a major in political science. These programs have either been discontinued or were part of a planned phase-out based on strategic planning, student needs, and changing expectations and demands within the discipline.

Associate of Science in Nursing
In keeping with its mission, KSU discontinued the admission of students to its only remaining career associate degree program, the associate of science in nursing, in 1996. Subsequently, all eligible students in the associate of science in nursing program completed their programs, resulting in the deactivation of the associate-level courses and the redirection of faculty and program resources to the baccalaureate and master's level programs.

B.S. With Majors in Business Education, Teaching Field - Business Education, and Teaching Field-History
The B.S. with majors in business education, teaching field - business education, and teaching field - history are deactivated majors. Retaining the degrees on the authorized list of programs for the institution serves no substantive purpose. No students are currently matriculating in the programs, and faculty resources have been redirected to existing programs.

B.S. With a Major in Secondary Education
The B.S. with a major in secondary education has never functioned as an independent B.S. degree program apart from a specific teaching field such as English education, mathematics education, or other similar degree program. Other approved majors for the preparation of secondary educators in specialized teaching fields are currently listed under the B.S. degree. These programs are fully functional.

B.A. With Majors in Psychology and Political Science
During semester conversion in 1998, the majors in psychology and political science under the existing B.A. degree were deactivated. However, these majors were retained under the B.S. degree. The primary difference between the degree designations for the majors is the 200-level language requirement and scientific emphasis of the B.S. degree. Because there was no other substantive change between the actual major requirements for the programs and the B.S. programs had a strong degree conferral rate, KSU requested approval to terminate the B.A. degree designations for these majors.

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8. Administrative and Academic Appointments and Personnel Actions, Various System Institutions

The following administrative and academic appointments were reviewed by Education Committee Chair Joe Frank Harris and were approved by the Board. All full-time appointments are on file with the Office of Academics and Fiscal Affairs.

Summary of Full-Time Faculty and Tenured Faculty Appointments
System Institution by Type	Totals
Georgia Institute of Technology	26
Georgia State University	7
Medical College of Georgia	6
University of Georgia	32
Total Research University Appointments	71
Georgia Southern University	3
Valdosta State University	1
Total Regional University Appointments	4
Albany State University	4
Armstrong Atlantic State University 2
Augusta State University	0
Clayton College & State University	0
Columbus State University	0
Fort Valley State University	5
Georgia College & State University	1
Georgia Southwestern State University	0
Kennesaw State University	0
North Georgia College & State University	0
Savannah State University	0
Southern Polytechnic State University	0
State University of West Georgia	1
Total State University Appointments	13
Dalton College	0
Macon State College	0
Total State College Appointments	0
Abraham Baldwin Agricultural College	0
Atlanta Metropolitan College	0
Bainbridge College	1
Coastal Georgia Community College	0
Darton College	0
East Georgia College	0
Floyd College	0
Gainesville College	1
Georgia Perimeter College	3
Gordon College	2
Middle Georgia College	5
South Georgia College	0
Waycross College	0
Total Two-Year College Appointments	12
TOTAL FULL-TIME FACULTY APPOINTMENTS	100

Summary of Part-Time Appointments of System Retirees
System Institution by Type	Totals
Georgia Institute of Technology	3
Georgia State University	4
Medical College of Georgia	1
University of Georgia	12
Total Research University Appointments	20
Georgia Southern University	2
Valdosta State University	0
Total Regional University Appointments	2
Albany State University	0
Armstrong Atlantic State University	0
Augusta State University	0
Clayton College & State University	0
Columbus State University	0
Fort Valley State University	0
Georgia College & State University	0
Georgia Southwestern State University	7
Kennesaw State University	0
North Georgia College & State University	0
Savannah State University	0
Southern Polytechnic State University	0
State University of West Georgia	0
Total State University Appointments	7
Dalton College	1
Macon State College	0
Total State College Appointments	1
Abraham Baldwin Agricultural College	0
Atlanta Metropolitan College	0
Bainbridge College	0
Coastal Georgia Community College	0
Darton College	0
East Georgia College	0
Floyd College	1
Gainesville College	0
Georgia Perimeter College	0
Gordon College	0
Middle Georgia College	0
South Georgia College	0
Waycross College	0
Total Two-Year College Appointments	1
TOTAL PART-TIME RETIREE APPOINTMENTS	31

Georgia Institute of Technology

Leave of Absence Approvals:

Cohen, Tal (Nmi): Research Engineer II, leave from Nov 1, 2000 through Oct 31, 2001,
without pay.

Kaladi, Vasudevan M.: Research Engineer II, leave from Dec 1, 2000 through Nov 30, 2001,
without pay.

Part-Time Appointments of System Retirees:

Bodnar, Donald G.: Principal Research Engineer, Sensors & Electromagnetic Applications
Laboratory, beginning Nov 1, 2000 and ending Jun 30, 2001.

Hayes, Robert D.: Principal Research Engineer, School of Electronic and Computer Engineering,
beginning Nov 1, 2000 and ending Jun 30, 2001.

Stevens, Donald D.: Sr Research Engineer, Signatures Technology
Laboratory, beginning Nov 28, 2000 and ending Jun 30, 2001.

Georgia State University

Conferral of Emeritus Titles:

Armstrong, Carol: Lecturer Emerita, Department of Mathematics, effective
January 2, 2001.

Brieske, Thomas: Professor Emeritus, Department of Mathematics, effective
January 2, 2001.

Rushing, Francis W.: Professor Emeritus, Department of Economics, effective
December 1, 2000.

Walker, Larry: Professor Emeritus, Department of Art, effective January 2, 2001.

Leave of Absence Approval:

Austin, Gayle M.: Assoc Professor, Department of Communication, leave from Aug 13,
2001 through May 10, 2002, without pay.

Part-Time Appointments of System Retirees:

Arrington, Robert L.: Dept Head-Prof, Department of Philosophy, beginning
Jan 2, 2001 and ending May 10, 2001.

Manns, Edith K.: Assoc Professor Emeritus, Department of Public Administration &
Urban Studies, beginning Aug 1, 2000 and ending Sep 30, 2000.

Nelson, John C.: Assoc Professor, Department of Music, beginning Feb 1, 2001 and
ending May 10, 2001.

Sizemore, Judith M.: Department of Psychology, beginning Feb 1, 2001 and ending
Jun 30, 2001.

Medical College Of Georgia

Conferral of Emeritus Titles:

Crowley, Julia: Chairperson Emerita and Professor Emerita, Medical Technology and
Graduate Studies, effective January 1, 2001.

Hodge, Lon D.: Professor Emeritus, Cellular Biology and Anatomy & Graduate Studies,
effective January 1, 2001.

Kling, J. Malcolm: Director Emeritus, Professor Emeritus, Research Support Services,
Pharm & Tox. Surgery, effective February 1, 2001.

Lanclos, Kenneth D.: Professor Emeritus, Biochemistry & Molecular Biology and School
of Graduate Studies, effective January 1, 2001.

Lapp, David F.: Associate Professor Emeritus, Biochemistry & Molecular Biology and
School of Graduate Studies, effective January 1, 2001.

Part-Time Appointment of System Retiree:

Talledo, O. Eduardo: Professor Emeritus, Department of Obstetrics & Gynecology,
beginning Jan 9, 2001 and ending Jan 8, 2002.

Special Faculty Approval:

Abdulla, Abdulla M.: Part-Time Professor, Department of Medicine,
effective Dec 14, 2000.

Tenure Status Change Approvals:

Ahmed, Rafique : Assoc Professor, Department of Medicine, from tenure track to non
tenure track, effective Nov 16, 2000.

Swift, Andrew E.B.: Asst Professor, Department of Medical Illustration, from non-tenure
track to tenure track, effective Dec 14, 2000.

University of Georgia

Conferral of Emeritus Titles:

Barrack, John B.: Associate Professor Emeritus of Accounting, effective
November 1, 2000.

Crawford, Johnny L.: Professor Emeritus, Crop and Soil Sciences, effective
January 1, 2001.

Damian, Raymond: Professor Emeritus of Cellular Biology, Cellular Biology - Arts and
Sciences, effective January 1, 2001.

English, John W.: Professor Emeritus of Journalism, Journalism and Mass
Communication, effective November 1, 2000.

Hudson, Horace E.: Professor Emeritus, Agricultural Leadership, Agricultural Leadership,
Education and Communication, effective December 1, 2000.

Lehr, Carolyn A.: Associate Professor Emerita in Physical Education and Sport Studies,
Physical Education and Sport Studies, effective November 1, 2000.

Penney, David E.: Associate Professor Emeritus of Mathematics, Mathematics Department
- Arts and Sciences, effective November 1, 2000.

Travis, James: Research Professor Emeritus, Biochemistry & Molecular Biology, effective
January 1, 2001.

Leave of Absence Approvals:

Cofer, Judith Ortiz: Professor, Department of English, leave from Jan 5, 2001 through
May 8, 2001, with pay.

Rayburn, Teresa Key: Public Service Assistant, Leave from Oct 30, 2000 through Nov 17,
2000, without pay.

Stavropoulos, Carol Susann: Asst Professor, Lamar Dodd School of Art, leave from
Nov 30, 2000 through May 8, 2001, without pay.

Part-Time Appointments of System Retirees:

Allen, Joseph Dana III: Professor, Department of Psychology, beginning Oct 1, 2000 and
ending May 8, 2001.

Barnhart, Harold M. Jr.: College of Agriculture, beginning Jan 1, 2001 and ending
May 31, 2001.

Calhoun, Janet W.: College of Education, beginning Jan 2, 2001 and
ending Jun 30, 2001.

Corina, John Hubert: Professor Emeritus, School of Music, beginning Aug 16, 2000
and ending May 8, 2001.

Legg, Jimmy A.: College of Agriculture, beginning Jan 1, 2001 and
ending Jun 30, 2001.

Loughner, William E.: Librarian III, Libraries, beginning Mar 1, 2001 and
ending Jun 30, 2001.

McKillip, William David: Professor Emeritus, School of Teacher Education, Department of
Mathematics Education, beginning Jan 5, 2001 and ending May 8, 2001.

Michaels, Gene Earl: Assoc Professor Emeritus, Department of Microbiology, beginning
Jan 5, 2001 and ending May 8, 2001.

Nettles, Victor F.: Director Administrative, Department of Medical Microbiology and
Parasitology, Beginning Jan 1, 2001 and ending Jun 30, 2001

Travis, James: Research Professor, Department of Biochemistry and Molecular Biology,
beginning Feb 1, 2001 and ending Jun 30, 2001.

Weatherford, Lawrence E.: Consultant, beginning Jan 1, 2001 and ending Jun 30, 2001.

Williams, Elmer Dean: Assoc Professor Emeritus, School of Teacher Education,
Department of Social Science Education, beginning Jan 7, 2001 and ending
Feb 21, 2001.

Georgia Southern University

Conferral of Emeritus Titles:

Bostwick, William J.: Associate Professor Emeritus of Accounting and Chair Emeritus,
Department of Accounting, College of Business Administration, effective January 1, 2001.

Nolen, Martha T.: Emerita Assistant Professor of Reading, Department of Learning
Support, College of Science and Technology, effective November 1, 2000.

Leave of Absence Approval:

Briggs, Charles F.: Asst Professor, Department of History, leave from Jan 1, 2001
through May 31, 2001, with pay.

Part-Time Appointments of System Retirees:

Alston, Gordon: beginning Oct 1, 2000 and ending Jun 30, 2001.

Shriver, George Hite, Jr.: Professor Emeritus, Department of History, beginning Jan 1,
2001 and ending May 31, 2001.

Armstrong Atlantic State University

Conferral of Emeritus Title:

Newberry, S. Lloyd: Professor of Science Education and Dean of College of Education
Emeritus, College of Education, effective February 1, 2001.

Georgia Southwestern State University

Part-Time Appointments of System Retirees:

Bates, John W.: Acting Dean Academic, School of Business Administration, beginning Jan
2, 2001 and ending Jul 31, 2001.

Carroll, Andrew D.: Professor, School of Education, beginning Jan 2, 2001 and
ending Jul 31, 2001.

Maxwell, Willie P.: Part-Time Instructor, Department of Biology, beginning
Jan 2, 2001 and ending Jul 31, 2001.

Middlebrooks, Bruce A.: Professor, School of Education, Beginning Jan 2, 2001 and
ending Jul 31, 2001

Norton, Jack : Asst Professor, Department of English & Foreign Languages, beginning
Jan 2, 2001 and ending Jul 31, 2001.

Whitt, Mary A.: Professor, Department of English & Foreign Languages, beginning Jan 2,
2001 and ending Jul 30, 2001.

Woodward, Earl W.: Professor, School of Education, Beginning Jan 2, 2001 and
ending Jul 31, 2001.

State University of West Georgia

Conferral of Emeritus Title:

Scherm, N. Carolyn: Asst. Professor and Associate Dean Emerita, College of Education,
Department of Educational Leadership, effective January 15, 2001.

Dalton College

Part-Time Appointment of System Retiree:

McGee, Grace A.: Division of Social Sciences, beginning Jan 9, 2001 and
ending May 9, 2001.

Floyd College

Conferral of Emeritus Title:

Cook, James F.: Professor Emeritus, Division of Social Science, effective
January 1, 2001.

Part-Time Appointment of System Retiree:

Moss, Andrea G.: beginning Aug 14, 2000 and ending May 14, 2001.

Georgia Perimeter College

Leave of Absence Approvals:

Bennett, Kim W.: Assistant Professor, Division of Developmental Studies (Lawrenceville),
leave from Oct 3, 2000 through Oct 2, 2001, without pay.

Carr, Stephen A.: Counselor - Academic, Division of Developmental Studies (Decatur),
leave from Sep 17, 1999 through Dec 10, 2000, without pay.

Christian, Lula Cary: Assoc Professor, Division of Developmental Studies (Dunwoody),
leave from Jan 11, 2000 through Jan 31, 2001, without pay.

Tenure Status Change Approval:

Cromer, David M.: Asst Director-Academic, from non-tenure track to tenure track,
effective Aug 14, 2000.

Board of Regents Central Office

Part-Time Appointment of System Retiree:

Day, Sherman R. Consultant, beginning January 16, 2001 and ending April 13, 2001.

9. Second Reading: Change From Monthly to Annual Reporting of Memoranda of Understanding Respecting Affiliation of Students for Applied Learning Experiences and Clinical Training

Approved: The Board approved a change in the schedule for reporting memoranda of understanding ("MOUs") respecting affiliation of students for applied learning experiences and clinical training from a monthly basis to an annual basis.

Background: Before February 1984, the Chancellor executed and filed copies of all affiliation agreements between University System institutions and hospitals or clinics for training of nurses and allied health personnel, as well as those for applied learning experiences.

In 1984, the Board passed a policy authorizing presidents to execute the memoranda of understanding on a form approved by the Attorney General and to keep those agreements at the institution. From that point forward, the institutions have reported summary information on the affiliation agreements to the Office of Strategic Research and Analysis on a monthly basis. The summary report shows the number of agreements, whether each MOU is new or a renewal, and the type of affiliation (e.g., allied health, dentistry, medicine, Georgia Hospital Association, kinesiology and health, nursing, nutrition, physical therapy, other hospitals, clinics, etc.). The summary report is then presented to the Board through the Committee on Education, Research, and Extension as an information item.

The Central Office does not keep copies of the MOUs on file. However, while there is no requirement that they do so, the Office of Legal Affairs checks the terms of some MOUs.

This change will streamline institutional reporting. Institutions will report to the Central Office at the end of the fiscal year, and the Central Office will report the number and type of clinical training and applied learning agreements to the Board in September of each year.

10. Information Item: Applied Learning Experiences/Clinical Training

Pursuant to authority granted by the Board at its meeting on February 7 and 8, 1984, the presidents of the listed institutions have executed the indicated number of memoranda of understanding respecting affiliation of students for applied learning experiences/clinical training in the programs indicated:

Georgia State University
	Georgia Hospital Assoc.	12
	Counseling/Psychology	4, 1R
	Health and Kinesiology	2
	Nursing	10, 1R
	Physical Therapy	6, 1R
	Psychology	3
	Social Work	2
Medical College of Georgia
	Allied Health Sciences	12, 6R
	Dentistry	1, 13R
	Medicine	1, 5R
	MCG Research Institute	2
	Nursing	1, 2R
University of Georgia
	Child and Family Dev.	2
	Communication Science	13R
	Counseling/Human Dev.	2
	Pharmacy	2
	Recreation and Leisure	2, 2R
	Social Work	1, 8R
Georgia Southern University
	Family/Consumer Sciences	10
	Health and Kinesiology	3
	Leadership/Technology	1
	Nursing	3

Armstrong Atlantic State University
	Education	1
	Nursing	1
Georgia College & State University
	Health Sciences	1
Kennesaw State University
	Health Care Services	1
	Nursing	3, 1R
North Georgia College & State University
	Physical Therapy	1
	Nursing	2, 1R
State University of West Georgia
	Nursing	3, 6R
Coastal Georgia Community College
	Nursing	2, 2R
Darton College
	Occupational Therapy	1
Floyd College
	Physical Therapy	1
Total		161
R = Renewal

11. Information Item: Service Agreements

Pursuant to authority granted by the Board at its meeting on February 7 and 8, 1984, the presidents of the listed institutions have executed service agreements with the indicated agencies for the purposes and periods designated, with the institutions to receive payments as indicated:

Georgia State University
Support SCIES program (early intervention)	Georgia Dept. of Human Resources	9/11/00 - 9/30/01	$517,500
Conduct needs assessment		9/30/00 - 9/30/01	$50,000
Provide training for child welfare		8/16/00 - 8/16/01	$183,950
Provide nutrition education for new Americans		10/1/00 - 9/30/01	$294,209
Conduct Safety Net program	Georgia Dept. of Community Health	1/1/00 - 12/31/00	$99,500
Study roles and responsi bilities of education organizations	Office of Planning and Budget	8/14/00 - 7/1/01	$59,270
Produce school performance reports	Office of Education Opportunity	9/1/00 - 6/30/01	$256,068
Provide family support	Georgia Dept. of Human Resources	10/1/00 - 9/30/01	$75,000
Study family preservation	Georgia Dept. of Human Resources	10/1/0 - 9/15/01	$75,000
Study electronic court filing	Georgia Courts Automation Commission	7/1/00 - 12/31/00	$70,000
Provide administrative support	Office of Educational Accountability	10/2/00 - 6/30/01	$100,000
Assist with human resources development	Griffin Tech	7/1/00 - 6/30/01	$132,963
Conduct state employees survey	Georgia Merit System	2/1/00 - 9/30/00	$25,088
Conduct performance evaluations	Georgia Dept. of Human Resources	8/1/00 - 12/31/00	$150,000
University of Georgia
Provide support for grand parents raising grand children	Georgia Dept. of Human Resources	10/1/00 - 9/15/01	$75,000
Provide training in capability assessment	Georgia Dept. of Human Resources	9/15/00 - 12/15/00	$15,600
Establish and operate fish and wildlife research unit	Georgia Dept. of Natural Resources	7/1/99 - 6/30/01	$29,000
Conduct Leadership 2001 training	Georgia Dept. of Transportation	9/20/00 - 6/30/01	$59,735
School-to-Work needs assessment	Lanier Technical Institute	12/01/99 - 12/31/00	$10,000
Georgia Southern University
Study reducing college underage drinking	Children and Youth Coordination Council	6/01/00 - 5/31/00	$17,000
Study efforts to increase seatbelt use	Office of Highway Safety	7/01/00 - 2/28/01	$11,165
Darton College
Conduct workshop	Lee Co. Elem. School	10/30/00	$1,200
Conduct workshop	Dougherty Co. Schools	10/31/00	$2,500
Present Challenge course	Lee Co. High School	10/19/00	$1,025

Total Amount - January	$ 2,310,773
Total Amount FY 2001 to Date	$14,922,524
Total Amount FY 2000 (to January)	$21,339,137
Total Amount FY 2000	$25,106,814

12. Information Item: Grants, Contracts, and Gifts Received by Institutions in the University System of Georgia for Instruction, Public Service, and Research for Fiscal Year 2000

Much of the financial support for the Unive

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Meeting Minutes - January 2001

Minutes of the Meeting of the Board of Regents of the University System of Georgia Held At 270 Washington St., S.W., Atlanta, Georgia January 9 and 10, 2001

Minutes of the Meeting of the Board of Regents of the University System of Georgia
Held At 270 Washington St., S.W., Atlanta, Georgia
January 9 and 10, 2001